Your document workflow assistant

Smarticket™ makes the automation of repetitive paper based tasks simple and easy.  Using a Web browser, managers can easily define a workflow for their team’s documents to travel via a simple Web-based wizard interface. Knowledge workers then use the resulting “smart” coversheet to automatically route documents.

What’s more, Smarticket derived coversheets can also be made available directly on the front panel of more than 500 models of AutoStore™ supported MFPs as a custom button. This personalized button gives all authorized personnel a quick, easy and eco-friendly means to route business documents through an AutoStore orchestrated workflow.

Whether in print or electronic format, the Smarticket coversheet contains the necessary  information to successfully deliver your business documents to the right place. Moreover, all confidential information is stored on the Smarticket server and not within the barcoded sheet, ensuring data security and adherence to company security policies.

Smarticket enables you to quickly and easily process business documents from a multi-function printer or device (MFP/MFD) and any other networked office device. By scanning it on the MFD or pushing it as a one touch button to the the front panel of the MFD, the individual workflow is set in motion.

Here is a common scenario: A company reimbursement policy states that an employee must scan his expense report and receipts and submit them as a searchable PDF document into a SharePoint Library Folder based on scan date, department and employee name. Employees are also encouraged but not required to retain a copy for their own records as well.

Smarticket to the rescue…

Now, with Smarticket, the route destination choices for the scan are displayed as a simple OMR checkbox with options for “Scan to Expense Reports” and “Scan to My Home”. The employee can mark one or both options and the document will automatically be sent to the correct library and folder in SharePoint as well as the employee’s home network folder. Not only does this eliminate a process that would have taken two separate scans, the ticket can also be used the next time the employee needs to submit an expense report. The Smarticket can be reused because the scan date information will be populated dynamically and the employee name, department and other metadata are already associated with the ticket. As a result, complex and repetitive tasks are now completed more accurately and in a matter of seconds.

Perform multiple tasks in one scan. We call it “Multi Route”

Many times your document workflow is as simple as originating at point A and ending up at point B. But what happens if multiple colleagues and/or multiple systems need to have the document too? With Smarticket, supporting multiple routing locations is a base capability. We call it “Multi Route” and you will call it efficiency at its finest.

But there is more. Smarticket eliminates the need to enter indexing or metadata on the front panel of the device.  You can also use the OMR checkboxes to select the desired document tasks dynamically.

Increase security and customer satisfaction across remote locations

Low-cost support and maintenance

With Smarticket, the browser is the platform. There is no footprint. Software installation and updating is easier because it’s in one place. Operational support costs and maintenance are substantially lower as the application is distributed and maintained from a central source. Changes can be made quickly and rolled out across a wide distributed user base with no intervention from end users.